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Ever downloaded an app, used it twice, and then forgotten it existed? I've done that more times than I'd like to admit, which is exactly why I'm picky about what actually makes the cut for my life.

Today I'm pulling back the curtain on my current tech stack: the actual tools behind the approaches I rely on daily.

A quick note before the list: this isn't a "best tools" roundup. These are the tools that work for how I think and how I run things, chosen and sometimes swapped out over time. The principle behind all of them is the same: process over platform. I figure out what I need a tool to do before I pick one, not the other way around.

If you're thinking about your own tools, consider these elements:

Start with something that captures thinking, not just tasks. I use a Rocketbook for this — an erasable notebook that scans to digital before you wipe the page clean. The format matters less than the function: you need somewhere to think on paper (or screen) that isn't your task list and isn't permanent.

Pick a task tool you'll actually open. I use Todoist because it's fast and simple, and a tool only works if using it takes less effort than not using it. Friction is the enemy of habit. The fanciest system in the world fails if it's too slow to update.

Let your calendar do double duty. Beyond scheduling, mine holds reminders, blocked time, and even a few recurring tasks I want to see without digging through a separate app. Color-coding by person or category makes it scannable at a glance instead of something you have to study.

Automate the follow-through, not just the booking. My scheduling tool doesn't just book calls — it sends confirmations, reminders, and prep details automatically. That's the difference between a calendar and a system: a system handles the parts you'd otherwise have to remember.

The throughline of my whole tech stack: It's not about chasing the newest thing, but building something that holds up every day, no matter how challenging things get.

If you'd like to learn more, check out Episode #329 of the Positively Living® Podcast:

>> Listen to the podcast here​

>> Read the blog post here​

Take what's useful, leave the rest, and build a stack that works for your real life.

♥

Lisa

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